Minutes of the Oak Terrace Improvement Association-October 2, 2019
Board members present-Colleen Hodges, Katie Eaman, Kevin Shifley, Jill Bates, Ken Hohs, Ramona Triebold, William Yarbrough, and Greg Denny.
In the absence of President Tracy Kleinschmidt, the meeting was called to order at 7:04pm by Vice President Greg Denny.
Ramona Triebold made a motion to dispense with the reading of the minutes and approve them as reported. Jill Bates seconded the motion and the motion passed.
William Yarbrough delivered the treasurer’s report. Currently, we have $46,592.86 in all accounts and $15,032.60 in accounts receivable, leaving us with total assets of $61,626.46. There was some discussion on the reporting of monies budgeted but not spent during the fiscal year. William did not roll those amounts over into the 2020 budget. Kevin Shifley made a motion to accept the treasurer’s report. Jill seconded and the motion passed.
Kevin Shifley and Ken Hohs reported on the single waste hauler meeting they attended. This undertaking by Fremont Township is in an effort to keep costs down for residents and reduce the number of trucks on our roads thereby causing less wear and tear. The official request for proposals (RFP) has been sent out out to interested parties. They shared that another waste hauler that was not at the original meeting was present and stated that they handle several other nearby municipalities. There is a mandatory meeting on October 10th for all interested parties planning to bid this contract. Bids are due no later than November 7, 2019. They hope to have a single waste hauler in place for Fremont Township by April 2020.
Ken Hohs reported his findings on the need for an emergency phone at Beach Park. We currently pay approximately $120 a month to maintain a landline at the beach. The costs continue to rise. Ken presented several options to the Board to curtail this cost. One option was a box that contained a cell phone that would only dial 911. The cost of this option would range between $350 and $430 one time charges, plus the cost of electricity to charge the phone. There was some concern for the opportunity for vandalism of this option. Ken contacted Mike Adams of the Lake County Health Department for clarification on the rules involving phones at the beach. Another option Mike shared with Ken was to post signage at all our lake entry points that states that all those entering those parks must have a cell phone with them in case of emergency. The Board decided this would be the best option for our parks. Ken will contact Signs Now in Mundelein to produce the signs. Ken Hohs made a motion to use money from the Lake/Parks budget to cover the cost of signage for our parks. Ramona Triebold seconded and the motion passed.
Greg Denny brought up the issue of the no wake buoys off the shore near Lakeview Park. These buoys are placed in accordance with the recommendation of our lake management plan for protection of the shoreline along that portion of the lake. There has long been an issue with the buoys being removed unlawfully and dumped at other sites. There was also discussion that boaters, from OT and many others, are concerned that the placement of these buoys could both be dangerous and that it could lead to additional no wake buoys around the lake which potentially would be the end of Diamond Lake being an “All Sports Lake” as it is today.
A Motion was made by Ken Hohs that “The no wake buoys in the area off the shore near Lakeview Park, in the future, will be placed on a diagonal from approximately the end of the last pier on the west end of Lakeview to the east most pier of the townhome complex on 60/83. This will be a compromise to still provide protection for the un-armoured shoreline of Lakeview Park and hopefully end the future unwanted removal of the buoys”.
The motion was seconded by Katie Eaman and the motion passed.
Ken and Greg will work together for the placement of the buoys.
Margaret Resnick of the MPRD will be informed of the new placement of the buoys and we will ask that she share this information with her shareholders email list.
There being no further business before the Board, William Yarbrough made a motion to adjourn. Ken Hohs seconded and the meeting adjourned at 7:53pm.
Respectfully submitted by Colleen Hodges-OTIA Secretary
