Minutes of the Oak Terrace Improvement Association-June 4, 2014
The meeting was called to order by President Greg Denny at 7:12pm.
Board members present: Jim Loring, William Yarbrough, Al Johnsonbaugh, Tracy Kleinschmidt, Greg Denny, Ramona Triebold, Dina Lepczynski, and Colleen Hodges. No members at large present.
Treasurer Dan Griffin reported a total of $29,972.12 in all accounts. He also reported that 6 boat slips had been rented for this season.
Greg began a discussion of lake issues. He and Tracy reported that the lake was sprayed by ILM a few days later than expected due to weather conditions. The cost of our portion of the treatment was $2,163.42. They took a tour of the lake to view the treated areas and felt there were visible signs of the treatment’s success. Some members brought up concerns about a lack of communication to residents about the timing of the procedure. ILM posted signs in park areas and red marker flags on the shoreline of every property in a treatment area. Some residents were reached by text and email. The constructing of community signs would be helpful with this notification process. Tracy and Greg feel this collaboration with MPRD went very smoothly and are hopeful for a good working relationship with them for the management of the lake. Dina suggested having a display board available at the picnic for residents to see the areas that were treated.
The no wake buoys have been placed at Lakeview Park. Some complaints have been made to MPRD about the placement. Residents of Lake Bluff Condominiums have asked that they be moved to shallower water for easier maneuvering of boats and water skiers. The buoys have been place in the areas recommended by Lake County Lakes Management to reduce the stirring up of sediment in shallow areas and to lessen the impact of boats on the lake. There are no plans to move the buoys at this time.
Al Johnsonbaugh has received three bids for the work needed at Lakeview Park to remove the stairway. The same scope of work was included in each of these bids. They included the removal of the stair materials, leveling of the land, planting grass seed, and discarding of all debris. The bids came in as follows:
DG Hardscapes- $2350
Stepanek Landscaping- $2898.34
Townline Design- $8,690
The board voted previously to take the lowest bidder for this project. There being some questions about drainage at the park, the board felt it best to consult Bill Grinnell of Fremont Township before work begins. Al will meet with both Bill and Dave Garcia of DG Hardscapes to discuss the best way to approach the drainage issue.
Jim Loring reported having received three bids for the maintenance work needed in the wetlands at Hansen Park, the rain garden at the end of the channel, and the rain garden at Lakeview Park. As a part of our agreement with Indian Creek Watershed, we must maintain these areas. The bids were for maintenance and enhancements to the areas including adding new native plant material. The bids came in as follows:
ENCAP- $9,308
ILM- $1,719.96
McGinty Brother, Inc.- $7,150
Dan Griffin made a motion to accept the lowest bid received and to award the project to ILM. William Yarbrough seconded and the motion carried.
Dan reported on his communication with Country Bumpkin regarding the trees purchased from them and planted last year at Hansen Park. These three trees did not survive and will need to be replaced. Country Bumpkin is looking for a new supplier and will replace the trees as soon as possible. Dan suggested we go with smaller trees this time as their survival rate is better than transplanting more mature trees.
Greg Denny reported on some legal issues regarding past dues. Letters will be sent from our attorney clearing up an questions for past due residents. An official letter from the attorney will be sent to those properties on Willow encroaching on subdivision property asking for the removal of the property. It will be made clear that the owners may remove the property on their own or the board will facilitate the removal at the owners’ expense.
Questions came up about the parcel of land owned by Fremont Township running between the trailer park and Elmwood. Discussion was tabled until the next meeting.
Upcoming events-
Community Garage Sale- June 20, 21, 22 Dina will handle publicity.
Summerfest- cardboard boat rules will be posted on the Oak Terrace website. Colleen Hodges will handle the raffle. Dina is looking into some different activities for this year. Food will be from the same vendor as last year and will be served during a two hour window, time to be determined. The grill will stay onsite for the remainder of the day and residents are welcome to bring their own food to grill if they are not able to attend during the food service hours. More information will be made available as the date draws closer.
Dina and Ramona have volunteered to work on a new directory. They will contact Ann Sipowicz for the program that was used on previous directories. All residents are asked to send Dina their current email addresses so that information may be disseminated efficiently in the future. Emails may be sent to [email protected].
The date of the next regularly scheduled meeting is July 2, 2014. There was some concerned expressed as to the number of board members available as this is the week of July 4th. Greg will send out an email to the board members to see if there will be a conflict in reaching a quorum. Possible reschedule date was set for July 9th.
The subject of boat slip rental to non-members was brought up. It was thought that this was a subject that has already been discussed. Colleen will check minutes of previous meetings to find mention of this subject.
There being no further business before the board, Dina Lepczynski made a motion to adjourn. Jim Loring seconded the motion and the meeting adjourned at 8:44pm.
Respectively submitted by Colleen Hodges-Secretary OTIA
