Minutes of the Meeting of the Board of Directors of Oak Terrace Improvement Association
September 5, 2012
Meeting called to order by Vice President Greg Zink in the absence of President Greg Denny. Board members present: Radu Roman, Dan Griffin, Greg Zink, Richard Rieck, Jim Loring, Frank Cirrincione, Colleen Hodges. Residents in attendance: Ann and Ray Sipowicz, Fran Cirrincione, William Yarborough, Dina
.
Minutes of the meeting held August 1, 2012 were not available due to the absence of secretary Emmanuel Flores. Minutes will be read at the October meeting.
Dan Griffin gave the treasurer’s report. He informed us that three homes in the subdivision had gone into foreclosure leaving behind a debt to OTIA of approximately $1,000 each. It was reported that our attorney found that nothing can be done to collect on a foreclosure. Dan reported that we currently have $13,581 in our account, with some bills pending. He further reported that we are still owed approximately $32,000 in back dues, assessments, and fees.
Frank Cirrincione made a motion to accept the treasurer’s report as read. Jim Loring seconded. The motion passed unanimously.
Summerfest was discussed with Dan reporting on the success of grilling this year. The total spent on the event was $2,073.34 including the cost of food, rental equipment, raffle, and miscellaneous. The raffle took in $405 and gave prizes of $100, $50, and $25. This money was also used to give small prizes for the cardboard boat race. The net for the subdivision from the raffle was $205. Some things to remember for planning next year:
only one grill needed
need less food especially salads, corn, and syrup for slushies
having the small refrigerator and several extensions cords helped
It was suggested that we look into getting our own grill for this event. Rich offered to check into this possibility with a friend who fabricates these items. Dina suggested we check with rental companies as they may be selling used equipment.
CICA status-there was nothing new to report as Greg Denny was absent. He will update at the October meeting.
The attorney was asked why the section we proposed including removing a board member who has missed three consecutive meetings was not included in the final declaration and bylaws. There has been no response to date.
The need for tree trimming at Lakeview, Beach, and Sunset Parks was discussed. Dan Griffin has received bids from Sawvell, Dave Frost, and Woody’s tree services. He tried to contact Welle, but his call was not returned. The best bid was $900 to trim Lakeview Park and $1,600 for trees at Sunset and Beach Parks. Dan Griffin made a motion to go ahead with the trimming at Sunset and Beach Parks for the cost of $1,600. Colleen Hodges seconded and all were in favor. The motion passed. It was also suggested that Bill Grinnell be contacted for the possible removal of some of the dead trees in the subdivision.
Concerns about the Rt. 83 detour were voiced. There was a discussion about how best to handle this issue. Fremont Township and Lake County Sheriffs are helping with the problems from the increased traffic in the subdivision. Greg Zink will pass on the concerns.
There was some discussion on the effectiveness of the present legal representation for the OTIA. It was decided to table this discussion until the October meeting.
Some members questioned where we stood on the progress of the declaration and the pin attachment. It was stated that if a member receives two bills for separate lots and can show proof of combined pin, the new single pin will be honored for billing.
An issue with a renter on Hickory was raised. The homeowner is in arrears with the OTIA. The renters would like a fob for the beach. We received a check for $150 marked paid in full, but this is not the full amount owed. The issue was turned over to the lawyer. We received no credible answer from the attorney’s office when asked about the meeting with this resident.
Rich Rieck reported on the quotes he received from three companies for the placement of rocks in front of the seawall at Beach Park. The quotes received include the placement of rock to dissipate the damage done by the waves off the lake. The quotes were wide ranging for rock placement from the edge of the beach to the point of the channel. It would run about $2,000 delivered and spread, but would not include the cloth needed behind the rock to stop backflow. Some discussion ensued including the purpose of and the need for the rocks. We also discussed our present financial status. Rich Rieck made a motion to install the granite from the beach to the point of the channel, not to exceed $2,200. Radu Roman seconded the motion. The vote-2 yea, Radu Roman and Rich Rieck, and 5 nay, Frank Cirrincione, Dan Griffin, Jim Loring, Greg Zink, and Colleen Hodges. The motion failed. Further discussion included the desire to revisit this issue in the spring for possible implementation at that time.
An invasive species meeting for the lake is pending to unify the efforts of the MPRD and OTIA for the treatment of the whole lake. Radu spoke with Margaret from the MPRD. They treated their portion of the lake for Milefoil for a cost of $4,000. They own approximately 7/8 of the lake and the cost is about $163 per acre. Rich Rieck has volunteered to act as a spokesperson and contact for further dealings for this issue.
Ann Sipowitz would like to change the boat ramp key procedure. She would like to see a spot for purchasing a boat ramp key included with the regular dues statement. She also suggests that the rules for purchasing a boat ramp key be included on the statement. Paying along with the regular dues invoice would allow for just one stop for members to pick up the key instead of first to the treasurer, then to the Sipowitz home. Ann and Ray would still administer the keys.
A letter of resignation was received by the OTIA board by board member Ken Kresja. The board voted to accept this resignation and thanks Ken for his service to the subdivision. Both Emmanuel Flores and Frank Cirrincione have expressed their need to end their service to the board due to the fact they will be moving out of the area.
The Annual General Meeting will be held November 1, 2012. It was brought up that we need to put together a ballot and have it distributed 30 days prior to that meeting.
A motion to adjourn was made by Colleen Hodges and seconded by Jim Loring. The meeting was adjourned at 9:20pm.
Respectfully submitted
Colleen Hodges
