Minutes of the Oak Terrace Board Meeting-December 3, 2014
Board members present: William Yarbrough, Jim Loring, Greg Denny, Al Johnsonbaugh, Dan Griffin, Tracy Kleinschmidt, Krissy Snyder, Kevin Shifley, Ramona Triebold, and Colleen Hodges. Members at large present-Alfonso Contreras
Meeting was called to order by President Greg Denny at 7:02pm.
Minutes- A motion was made by Jim to dispense with the reading of the minutes. Tracy seconded the motion. The motion passed.
Treasurer’s Report-Dan asked that we delay the report until the February meeting.
Lake Issues- Tracy and Greg reported on the most recent developments with the Diamond Lake Preservation Alliance. The November meeting was well-attended and productive. A proposal has been assembled to be sent out to a number of lake management companies for the development of a long term plan to improve and maintain the health of the lake. It will be sent out very soon. A website has been created for the organization and new content will be added as soon as possible.
Parks- Al reported that he has the “No Parking” sign ready for installation at Beach Park. There are some garbage can issues at the parks. There is no pickup of the cans over the winter and people are using them to throw away bags with dog waste. With no pickup until spring, this will become a messy situation. We will ask Anne to include a notice in the Acorn. The snow fence needs to be installed at Lakeview Park. Greg mentioned that some new snow fence will need to be purchased and he will contact Mike Hodges for help with installation. There is a picnic table at Beach Park that needs repair work or replacement. It will be assessed in the spring. The split rail fence needs to be moved at Hansen Park to delineate the actual property line as it is inside our property line about 10 feet. There was also discussion about whether or not a steel fence would be a better option in the wetlands. This issue will be tabled until spring.
It was mentioned that our yearly contract was nearly up with Integrated Lakes Management and that we would be putting out an rfp for next years natural area services. Greg and Dan reported on a bill received from ILM for services that we did not intend to contract them to perform. Greg is working on a resolution regarding this matter
Legal- Three properties were served thirty day notices last month,of the three, one member came forward and settled his account with the association. Three members are currently in payment plans, of the three, one member has only made one payment and I would consider them to be in default of the agreement. We are pursuing garnishment of one members wages to collect on the judgment we were awarded. The other two properties that we were awarded judgments are on hold. Of those, one
member doesn’t have employment. The other is in limbo and we may be unable to collect.
Website- Our contract for the website will terminate in December. We will not renew the contract as- Krissy will be taking over as the webmaster.
Events- Visits from Santa-we are looking at a possible date of Friday, December 19. Greg will contact Ray Sipowicz to see if he is interested in taking part in this event again this year.
Issues for next meeting- drafting a policy on the slip rentals for the community pier.
There being no further business before the board, William made a motion to adjourn. Tracy seconded and the meeting adjourned at 8:10pm.
Respectfully submitted-Colleen Hodges OTIA Secretary
